Signing into iCloud (and email) is one of my first tasks when setting up a new Mac. Or, in Office 365, we can use the IMAP migration to migrate the data, please see: What you need to know about migrating your IMAP mailboxes to Office 365Despite all the new messaging services, project management tools, and chat-based ecosystems, email remains essential. However, you can add your Gmail account to the Outlook client via the IMAP. Based on my experience, it's not feasible to sync the Gmail and Outlook servers via a same sign-in account.As with a PC, Mac owners typically choose from one of two options when setting up email aggregation on the desktop. One way to export email from a desktop installation of Outlook for Mac.How to aggregate email on your Mac. I stuck with it during the disaster that was MobileMe and finally arrived at iCloud.You can download an archive of your Gmail mailbox (as an MBOX file) using Google. I switched to Gmail in 2004 when it first launched, and I finally switched to Mac in 2005 when I got my first Mac (a Powerbook G4). I switched to Mailblocks around 2002 (it was eventually acquired by AOL). I stuck with AOL until I got an account when my parents first got high-speed Internet.
In the early days of email usage, I preferred using web-based mail, but as time went on, I preferred app-based email. When you use IMAP, you can read your Gmail messages on multiple.One of the things about my use of email that is most surprising is that I’ve gone in the reverse direction compared to how technology has moved. It’s a native macOS app for Gmail, and it supports G-Suite as well.Set up IMAP and change your SMTP settings to read Gmail messages in other mail clients, like Microsoft Outlook and Apple Mail. If you have a few Gmail accounts, and you are happy with the Gmail interface, check out Boxy. For Gmail, follow the steps outlined above.Before I look at the various email apps for Mac, I want to mention one other app. To integrate an email app with Outlook, you’ll need to enable IMAP and input your settings into Outlook. I want one app to use instead of four web apps. Like I said earlier, I am pulling in multiple email accounts into one app, so using webmail isn’t something I want to do. When it comes to my “heavy lifting” type work, I can get it done much faster on my Mac. On the desktop, we’re moving everything to the web.As much as I love iOS, If you told me that I had to pick between the Mac and iOS, I’d choose the Mac. I think a lot of it has to do with iOS, where native apps are the default. Everyone else should look elsewhere.It’s not that there is anything fundamentally wrong with Outlook. If you are a business user using Microsoft 365, and heavily tied to the Microsoft ecosystem, you’ll probably love it. It still feels like a Mac version of Outlook for Windows. Microsoft has said they are overhauling it to make it more like the iOS apps, but we’ve not seen that yet. It feels like a completely different app. App for whats app macIt strips away things like headers, signatures, etc., and helps you focus on just the content. So many of my emails are short messages (think Slack style), and Spike builds a design that helps make you more efficient. It takes a cue from apps like iMessage and Facebook Messenger, and it brings that same look to email. SpikeSpike is one of the most unique takes I’ve seen on email in many years. If it can act more like the iOS version, it would be a strong contender thanks to the robust ecosystem it would bring along with Word, Powerpoint, and Excel. It’s the same tried and true app that they had years ago with a prettier design. Groups is a collaborative tool for businesses that keeps people together and everyone on the same page. There is no need to download another app for messaging. You can create groups for work departments, sports teams, etc. I’ve been Apple’s voice memos app for this previously, so it’s nice to have it integrated into the app. Spike’s task function isn’t as fully featured as Things in terms of project management, but it’s perfect if you use a simple to-do list or are a heavy Apple Reminders user.Spike just recently added voice messaging inside the app, so if you want to send someone a quick comment about a draft document or mockup, but want to avoid another Zoom meeting, you can record a message and send it inside the app. You get all the features you’d want: rich text, links, comments, sharing/collaboration, and file sync (similar to how you can store files inside Apple Notes). With Spike’s notes functions, you get what you’d expect from a notes app, but it’s inside your email app where you can manage it with your email. You don’t need separate instant messenger apps for quick communications, and you don’t need complicated collaboration platforms to share files.Spike has the option to add notes and tasks to its email inbox. Use Gmail In Outlook With Same Email Address For Free From TheTheir tagline is “Love your email again.” It certainly does a great job of helping you take control of your inbox. SparkSpark is from the team at Readdle that makes PDF Expert and other really amazing apps for iOS and macOS. Spike can be downloaded for free from the App Store. My main complaint about the app is that it’s based on Electron rather than a native Mac, but it’s super fast.Spike is free for personal users, and there are various pricing plans to pick from on the business side. Spike automatically moves them into an “Other Inbox” to keep my main one clean. I get a lot of emails that I didn’t ask for (PR pitches, random newsletters, etc). It also includes a built-in calendar that supports iCloud, Gmail, etc.A basic version of Spark for Teams is free, but they have paid versions (monthly per-user fee) with extra file storage, enhanced link sharing, and team roles and control. I want to be able to process my inbox on the weekends, but not clutter other people’s inboxes up while they aren’t at work. One of my favorite features of Spark is swiping on an email to send it to Todoist, and then in Todoist, it has a link back to the original email.The send later feature is one I’d love to see come to Apple Mail. It also includes the ability to snooze emails, send later, email follow-up reminders, smart notifications, and tons of integrations with third-party apps (Dropbox, Google Drive, One Drive, etc.). The app includes a smart inbox to help organize your email into buckets like newsletters, pinned, new, seen, etc. Hey brings a lot of excellent features to its service, but the problem for a lot of people is that it’s tied to an email service. From the same team that launched Basecamp, Hey is their love letter to email. HeyHey launched in the summer of 2020 to much fanfare. If you’re interested in a team’s plan, but Spark doesn’t work for you, PolyMail is a similar product.By signing your organization up, you can collaborate on emails together, talk about replies privately (without having to forward things back and forth), and create permanent links to email messages (helpful for linking in a CRM, etc.).Spark is free download on the Mac App Store. When Spark initially launched, I questioned how it could remain in operation with no business model, but I now clearly understand how it plans to grow.
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